Matters From Don Parker.

Last Tuesday, at Matters From The Audience, Brea Deputy City Treasurer Don Parker dropped a bombshell on Council and staff. There seems to have been yet another case of “less than best practices” on the part of staff and there could be a cost to approaching a million bucks.

Emerging from a nine year series of amendments (six actually) to a professional services agreement with Ninyo & Moore for their work on the Rails-To-Trails project that increased their cost from $24,500 to $1,034,777.30 – 42.3X the original estimate.

Don’s Report To Council.

I said I would review the contracting done when the City auditors questioned costs and I am here to comment on that. As background, the contracting for soil testing and services on the Tracks project was questioned because the file(s) “could not be located” but I looked at the contracting.

In 2010, an agreement was approved with Converse Consultants for a soil remediation plan. The report indicated their bid was $46,100 and the high bid of Ninyo & Moore was $55,200. A consent item approved their contract for $55,200. No I have not misspoken, the low bidder was given the high bid price with no explanation as to why. In my 40 plus years of municipal auditing and accounting I have never seen this done and no one questioned it. What was done with this difference is unknown.

(Burying items like this on the Consent Calendar has become de rigueur for city business whenever they prefer to keep the public in the dark. More on this later.)

In 2012, Ninyo & Moore, prior high bid, proposed $19,500 for a soil remediation plan and a contract was prepared for $24,500. Again I have not misspoken as this was $5,000 more than their proposal with no explanation. Since this was under $25,000 “policy limit” our prior City Manager approved it. Where that $5,000 went is unknown.

(Hot button number two – City Manager purchasing authority. Are you serious? It was purported to be $25,000 back then (2012 and prior) but no one could establish when or even if this was approved by Council!

Today the rumor has doubled to $50,000, with no indication as to how many times a year the City Manager can exercise this authority. I’ve filed a CPRA request to document details of this. We’ll see what the City Clerk can dig up.)

In 2013 through 2015, the first through third amendments were done and approved on consent for $200,000, $70,000 and $40,000, respectively. Supposedly because original estimates of soil depth, etc. were in error.

(Note: As a part of soil remediation work, a separate contractor is required to provide oversight to ensure that the cleanup meets the standards of both the City and the local regulatory agency, which is the Orange County Health Care Agency.

So, this exponentially escalating cost is only part of the expense. This is for analysis and oversight. Another contractor had to dig up the arsenic laced soil and properly dispose of it. When I mentioned this to a friend they chuckled, “Maybe ‘the roads are paved with gold’ didn’t come from Dick Whittington and his Cat after all.”)

In 2016, the fourth amendment was approved on consent for $60,700 again for additional soil testing services. However, now in the staff report it was stated that Council approved the original agreement with Ninyo & Moore in 2012. As I have indicated, and as confirmed by your City Clerk, the original agreement in 2012 was never approved by Council. This misinformation started after our current City Manager took his position and I believe this was added to justify using this vendor

In 2017, the fifth and sixth amendments were approved by consent for $218,144.30 and $421,433, respectively for segments 2, 3 and 4 of the project. Each of these segments should have been bid separately. Instead, they were just given to the existing firm. Repeatedly in these staff reports it was stated that Council approved the 2012 original agreement which was a lie.

(Not unlike the lie that the Paramedic Tax was for the sole purpose of developing and maintaining a mobile intensive care paramedic service. Now we know it was just another honey pot. Anyone but me starting to see a pattern here?)

In summary, we have contracts awarded for amounts in excess of the proposals received with no explanations of why or where those monies went. A contract which started at $24,500, approved by our prior City Manager, which was increased to $1,034,777.30 with no additional bids to protect the public’s money. Staff reports repeatedly misled readers into thinking the original agreement was Council approved but it never was. Community Development staff, management and our prior and current City Managers cut corners, prepared false staff reports and possibly enriched themselves or others to the detriment of our City.

Our auditors did not comment on these situations so we are lucky they did not follow through. However, it is possible we still could have to repay these monies. In any event these situations occurred and they do time and time again. When is Council going to say enough is enough and start holding City management accountable and protecting our monies? I guess just approving false staff reports is easier.

D.P.

So, where do we go with this? How about starting to hold Council accountable to do what we elected them to do. I think the popular term today is ‘community driven governance’ – something I’ve been advocating for many years.

So, What Have We Learned?

We’ve learned that our Records Retention Schedule allows critical records and important public documents to be routinely dumped every 90 days. Stuck in the sixties, the City Clerk has no control over electronic communications… the IT department has their servers set on auto-purge.

We’ve learned that a deceptive plan to do an end run around Prop 13 gave us the Paramedic Tax. Millions of dollars, almost half of what has been collected since 1978, has been diverted to pay for development debt and other obligations not even remotely related to the paramedic services Brea voters believed they were creating.

We’ve learned that, for decades, the Consent Calendar has been used as a bureaucratic black hole to hide everything Council and staff wanted to keep from public view. Thankfully, in recent years, several Breans have become quite talented at spotting the big fat checks disguised as routine expenses.

We’ve learned that the City Manager has a huge treasure chest he can dip into at will without Council’s knowledge, oversight or approval… and we’re about to find out if it’s even legal.

We discovered that our appointed Cal Domestic Board Members unanimously approved combined stipends from Cal Domestic and their for profit subsidiary Cadway totaling a potential $24,000 a year income. That’s 3 or 4 times Council’s base stipend.

Council has been requested to require these public servants to file the annual CA Form 700 Statement of Economic Interests and Council is balking. Unless they call a special meeting, which they won’t, they’ll miss the deadline and face a formal complaint being filed with the FPPC.

 

Final Thoughts For 2017.

In the summer of 2011, then City Manager Tim O’Donnell told me that his favorite definition of leadership was, “Leadership is disappointing your constituents in increments they can absorb.” The implication was heinous and has proven to be the underlying rationale of countless decisions made by Council over the seven years I’ve written this blog. Here are a few of the most obvious:

  • Raising Council’s stipend and flex benefits.
  • Burying key decisions and large capital expenditures in the Consent Calendar.
  • Commission and Committee appointees are predominantly political payback.
  • Now defunct Redevelopment Agency created over $200 million in bond debt, most building or refurbishing city property for which there is no property tax which pays off the bond debt.
  • Brett Murdock tacitly appointed to lead opposition to The Brea Open Governance Act and The Brea Accountability Act. Murdock failed to disclose his leadership of the Breans Against Measures T & U PAC and was fined $2,000 by the FPPC.
  • City Clerk, under direction from City Manager and City Attorney violates election law resulting in litigation that was lost on appeal and cost taxpayers almost $1 million dollars.
  • Mayor, Mayor Pro Tem and City Manager take an ill-advised two week junket to Korea and Japan, sticking Brea taxpayers with the bill (Koreagate).
  • Mount a weak attempt to retain the Police Services contract with Yorba Linda.
  • Reorganize Brea FD rather than seriously entertaining the possibility that contracting out the services could save Brea taxpayers a bundle.
  • “Green Brea 2012” was a disaster but continues to be touted by city propagandists as a success. “Greenwashing” at it’s finest.
  • Staff recommends Council pay annual pension obligation at less than 100%, adding to the mounting debt. Brea had a surplus of $21.9 million in 2001, what happened?
  • 560 Fund (OC Landfill) earmarked to mitigate the traffic, noise, road damage and provide other “community benefits” is tapped twice to pay for the solar project – several million dollars. Remember, the one that would pay for itself.
  • Create Landscape, Lighting & Maintenance Districts (LL&MD) and Community Facilities Districts (CFD) to dodge Prop 13 and generate uncapped revenue. Promises made to “revisit” these for possible double taxation and to add sunset clauses has never found it’s way to the agenda.
  • Implement and repeat use of tiered water rates as a means of social engineering (deemed illegal in Capistrano Taxpayers Association, Inc. v. City of San Juan Capistrano – 2015).
  • Cal Domestic. Need I say more? If the FPPC, State DOJ and/or OCDA would get off their asses maybe we would finally get to the truth.
  • The perpetual appearance of collusion, backroom dealings and Brown Act violations every time Council reorganizes – never challenged, never proven but always questioned.
  • Madrona. Self-explanatory.
  • A “Civic & Cultural Center Demonstration Garden” proposed as a means of defraying costs of routine maintenance of Civic Center parking structure. Resoundingly rejected by residents.
  • City budget deemed to be balanced for the last 17 years yet Pension and OPEB debt soars to over $100 million.
  • Brea Envisions. Self-explanatory.
  • Originally proposed in January 1999, the just completed downtown parking structure could have been built for $5 million dollars with Redevelopment money without disruption to existing businesses.
  • Apprised of Constitutional due process issues buried within the Brea Municipal Code, triggered by the unilateral dismissal provision in Section 2.16.050, Council dawdles for 16 months without resolution. Will show up on agenda again soon.
  • $73,069,750 spent since 1977 for a “mobile intensive care” Paramedic Program appears to be nothing more than a subsidy for the Brea FD. (This will likely add fuel to the fiscal fires in 2018 as the truth becomes known.)

How the hell does this happen?

It’s become increasingly clear, as I read dozens upon dozens of staff reports that, more often than not, we’re getting only a fraction of the truth. Having reached the conclusion that Council, Commission and Committee members and the voting public in general lack the vision and intelligence to manage their community — staff has gradually hijacked all authority.

At best, only one or two senior city staff actually live in Brea. They have no local roots, no family history, no personal investment or emotional ties to the community. They are here to achieve their personal professional best, as dictated purely by academia and tweaked in a never ending array of seminars and symposiums. That their “product” ever actually benefits Brea is purely serendipitous.

They are here to put in their time, to receive salary and benefits well beyond that offered for comparable work in the private sector and to retire with six figure pensions.

From time to time they make mistakes, we all do. These blunders are the product of bad judgment, ignorance or inattention. These gaffes are committed with our money and are often magnitudes greater than the day-to-day mistakes we make.

Our city’s cancerous corporate culture.

To preserve their lucrative but fragile existence they are inclined to cover up the truth rather than admitting to failure. A corporate culture develops around them that renders them incapable of providing the whole truth. Staff seems to operate in a perpetual state of circling the wagons.

It is an endemic condition that can only be overcome by stripping them of the authority they have stolen and return it to those we elected to do the job in the first place.

And here’s the problem. As this bureaucratic shadow management culture has grown, their influence and power have as well and this creates a vacuum that eventually sucks in our elected representatives and blinds them to their complicity in the improprieties going on right under their noses.

Where do we take our city from here?

Revive “Clean Sweep” and put strong willed candidates into office who will not bow to the corporate mentality infesting those managing city business.

Candidates must give you a true sense of trust and confidence that accountability and transparency are not simply campaign rhetoric, that they will set aside any and all personal agendas (and bloated egos) – keeping a single focus upon what truly serves the people of Brea. Otherwise, they have not earned your vote.

city culture

Vargas Being Vargas… Gives Brea A Black Eye.

vargas_300Leave it to Steve Vargas to completely botch something as simple as initiating a personnel change.

Wednesday, September 28 started like any other day, then I received a simple text, “Condolences.”

When I responded, “Why?” a friend sent me a copy of a letter from Steve Vargas firing me from the Planning Commission.

By the end of the day I’d received calls or emails from dozens of well wishers, had two lengthy phone conversations with City Manager Bill Gallardo… but no “official” copy of the letter from Mr. Vargas which didn’t arrive until the next morning. So much for common courtesy.

markman_300_dThe next 48 hours were a blizzard of texts, phone calls and emails. The City Attorney, Jim Markman weighed in citing city code and taking the obligatory neutral position. Can’t blame him really, he has five bosses and one just put him in a most untenable position.

After the dust had settled, I sent a summary email to the City Manager, and felt Brea Matters readers deserved to get this side of the story.

To the City Manager…

Bill…

This is in response to your text message to me following your meetings with Jim Markman and Steve Vargas on Thursday afternoon.

In short, here is a synopsis for context. “After much discussion, Steve Vargas has, per the code, the ability to remove his appointment. He does not need a reason or cause… Tuesday night, on the [study session] agenda, Council will discuss the timeline to fill the unscheduled vacancy.”

Steve’s unilateral decision to dismiss me from the Planning Commission may be done without cause, however he chose to include a statement of cause in his notification letter. He thus opens the door to rebuttal.

There is not a word of truth in what he says are the reasons he’s firing me. None. No two year agreement. No failure to respond. No obligation to keep him informed. The notion that he is incapable of doing his job as member of Council without my input is ludicrous.

As I’ve expressed to you previously, in detail, many who’ve become aware of this sad and regrettable moment in Brea history, including current and former members of Council, Commissioners and Committee members, share a common opinion. My dismissal is nothing more than retribution.

Retribution for what?

  • For filing a complaint with the FPPC regarding the $25,000 donation to Steve’s campaign committee by Brea businessman Druva Hardas without filing the required “Major Donor” information.
  • For asking the Building Department [code enforcement] if the Vet’s Club was permitted for the construction in progress which, it turns out, they weren’t. The project was shut down and plans have yet to make it through plan check.
  • For asking the Planning Department if the Vet’s Club’s original entitlement for an ABC license, as a private club, is still valid. The Vet’s Club no longer owns the building. Use of the facilities (bar) has been opened up to a broader customer group than what was originally specified. I ask if the Vet’s Club should apply to the Planning Commission for a CUP to perpetuate the liquor license entitlement.
  • For publishing the preemptive guest blog on term limits, forcing the discussion into the public forum, by John Koos in Brea Matters.
  • For publishing the reaction to Steve’s unilateral attempt to put a draconian term limits initiative on the November ballot guest blog by Brea resident Christie Russell.

Pick one, pick them all. More than enough to trigger retaliation from an obviously tormented mind.

When we first spoke about all of this last Wednesday, when half of Brea had received a copy of the dismissal letter and I had not, I told you, “The GPS on my phone indicates that I am in the absolute center of I don’t give a damn.”

I haven’t moved. Unlike too many in public service, I am not defined by the titles I’ve held or the positions I’ve filled. I am pleased to have been able to give back to Brea in various capacities for over 15 years. I will continue to do so through my blog Brea Matters.

Brea First.

Rick Clark

A world of support.

gallardo_a_300Let me interject that I have received the most helpful and supportive treatment from Bill Gallardo, other members of Council and friends in the community.

This support is deeply appreciated when blindsided by an irresponsible person, hell bent on self destruction, with little regard for the community he was elected to serve.

Final thoughts on Mr. Vargas.

loose_canonWell, there you have it, a dark day for Brea. I could find no Commissioner or Committee member in the 99 year history of Brea that has received such callous treatment at the hands of a member of Council.

I’ve heard Vargas referred to as a “loose cannon” many times. A rather apt metaphor to be sure.

Once again Vargas proves how unworthy he is to hold the office of Council member. On a brighter note, he has single handedly guaranteed that he will be clean swept in 2018… here or wherever his ego puts him on the ballot.

If you, like me, have had just about enough of Mr. Vargas… please, for the love of Brea, do not vote for his surrogate Christopher Parkin for Council or his wingman Rick Rios for Treasurer. Thanks!

cannonballs